Digital printers, scanners, and copiers are great tools for all businesses, but it can be hard to decide what type or brand to buy.
First of all, and most importantly, you’ve got to think about what you’re going to use it for. Will your business need posters or brochures with pictures on them? If so, make sure you get a copier with a great resolution, usually around 1,200 dots per inch by 1,200 dots per inch. The resolution is important for color documents as well as the toner yield, the amount of items you’ll be able to print before having to change out the toner.
If you’re going to be using it all the time, you’ll need a large monthly duty cycle, but if you use your copier rarely you don’t have to worry about this number too much. It stands for the max number of pages you’ll be able to print every month.
Also, if you’ll be using your copy machine all the time, you’ll want to make sure it prints at a speed that won’t trip up your work day. The speed of a copier is measured in pages per minute. The paper capacity is a different number, but it’s also important. It controls how much paper fits in the tray at one time, so for large documents with lots of pages, you’re going to want a big number. The last thing to worry about speed-wise is the time the copier takes to warm up when you turn it on, which usually isn’t a big issue.
Make sure when you get a copy machine that you’ve thought the purchase through. You don’t want to end up doing something silly like buying a copier that’s too big for your space, or getting one that’s so expensive you can’t afford to use it.
For a simple, reliable copier, we recommend Brother. But for one that’s much nicer, with an amazing resolution, we would go for Canon. Still, whatever brand you choose, you should end up happy with your purchase if you follow our guidelines and think it through.